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2010 Committees If you are interested in becoming a member of any of the following committees or would like more information please click on the name of the Chairperson to send them an e-mail.
Affiliate Committee Chairperson - Chris Moore Description: The committee chair is responsible for selecting his/her committee members for the Affiliate Committee. The purpose of the committee is to plan and execute the Halloween Party that is scheduled for October 29th at the Scioto Township Hall. • Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2010 for presentation to the Board of Directors.
Audit Committee Chairperson -
Description: The task force is made up of the current president, treasurer and past the two Association Treasurers along with the A.E. • The purpose of the Audit Task Force is to select the accountant and prepare for the type of audit recommended for the Association. They will also provide any necessary financial records requested to be audited to the selected auditor. All recommendations of the Task Force shall go to the Board of Directors for final approval.
• Monies are set aside each year from the Association and the Multiple Listing Service accounts to do a three-year financial audit or an audit of records as deemed necessary. Additional recommendations may be made by the Board of Directors, OAR, the Association accountant or the auditor.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of
Directors.
Awards/REALTOR/Affiliate of Year
the Awards Committee. It is recommended that a committee of five to seven persons be selected to serve on this committee. The purpose of the committee is to review award applications and selection of awardees, organize and proof the list of winners for the plaques to be engraved, the program to be printed and the advertising and announcements be done in all four counties of the Sales Awards; REALTOR® of the Year and
the Affiliate of the Year. • Monthly reports shall be submitted monthly to the Liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of
Directors.
Bylaws/Association Policies Chairperson - Bill Leib 740.701.1158 Description: The committee chair is responsible for selecting his/her committee members for the Bylaw/Association Policies Committee. The purpose of the committee is to ensure that the Bylaws/Association Policies reflect the current structure, standards of practice and operations of the Association and are relevant to its members. The committees ensures the Bylaws, Association Policies and MLS Rules and Regulations do not conflict with one another and are written or revised as necessary. Bylaw /Association Policies is also charged with maintaining and updating the Association Bylaws as mandated by the
National Association of REALTORS®.
• The Bylaw/Association Policy Committee is comprised of a Chair and at least three additional members, one of
which is the Association Executive.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
Christmas Gala Chairperson - Sandra Wright 740.703.5074 Description: The chair is responsible for selecting his/her members to plan the Christmas Gala. The responsibilities shall include maintaining expenses within the allotted event budget, utilization of the selected site of the Christopher Conference Center on Friday evening December 11, 2009, food and beverage arrangements, arranging for donations of all Christmas give-aways (examples are prizes, table gifts and other items selected for gift giving) and
promoting sponsorship opportunities if necessary.
• The Chairperson coordinates activities and final plans with the A.E. for the wording and mailing of invitations, the reservation attendance report and final reservation numbers given to the Christopher Conference
Center.
• The Gala Committee is to coordinate the Gala event with Sales Award for the presentations of yearly sales and Affiliate of the Year awards. Also part of this event is the installation of incoming officers. The Christmas Gala is the final activity of that year’s Association President and working with him/her is an important part of the
planning to make sure his/her plans are met.
• It will be important to keep the A.E. updated on the activities to allow timely presentation to the Board of
Directors for authorization of plans or contracts to be signed.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
Community Service
Description: The chair is responsible for selecting his/her members for the Community Service Committee. The size of the committee will be determined by the Chair to handle the activities throughout the year. The purpose of this group is to ensure that community activities selected for the year are representative of the REALTOR® membership and works to serve the community as a whole for all four counties. They propose plans; publicize their activities, with Association Office/Budget approval, and coordinates entertainment events and activities throughout the year that promote community service. The activities should unite all REALTOR® and Affiliate members to explore new and different ideas, be informational and educational and provide entertainment. Community Service recommended to help
with organization of the Affiliate Picnic held each summer. • Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
Equal Opportunity/Fair Housing Chairperson - Tamra Lowe 740.773.8033 Description: The chair is responsible for selecting his/her members for the Equal Opportunity /Fair Housing Committee. The size of the committee will be determined by the Chair to handle the activities planned throughout the year. The purpose of the group is to ensure that equal opportunity and fair housing rules and regulations are available for all members within the Association and to try and provide education for our members that will further their understanding and knowledge of these subjects. • Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of
Directors.
Expo Committee Chairperson - Carolena Fortner 740.649.1708 Description: The chair is responsible for his/her members for the Expo Committee. The size of the committee will be determined by the Chair to handle the activities planned for throughout the year. • Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
Forms/Contracts Chairperson - Judy Conklin 740.703.4254 Description: The chair is responsible for selecting his/her members for the Forms/Contracts Committee. The size of the group will be determined by the Chair to handle any requests for form/contract revisions by the Board of
Directors. • The committee shall be responsible for reviewing the forms/contracts selected by the group or recommended by the Board of Directors for revisions or changes. All changes made to any forms/contracts are subject to review
by the Association Attorney and acceptance by the Board.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of
Directors.
Grievance Chairperson - Robert Westfall 740.970-0659 Description: The Grievance Committee is a joint committee of the Scioto Valley Association of REALTORS® and the Greater Portsmouth Board of REALTORS® made up of members selected by both organizations. All matters brought before Grievance shall remain strictly confidential and only be discussed within the group.
• It will be the duty of this committee to review complaints and make Description: The Grievance Committee is a joint committee of the Scioto Valley recommendations on any actions to Professional Standards based on facts presented to them from complaints made by REALTORS® or consumers. These complaints are based on violations of the Code of Ethics of the National Association of REALTORS®. Any complaints found to be in violation of the Code of Ethics will be forwarded onto
Professional Standards to determine enforcement of the Code.
• Reports will be submitted by the Association Executive and the Grievance Chairperson from/to the GPABR and the Scioto Valley Association of REALTORS® Association Executive as necessary.
Legislative Issues Committee Chairperson - Kelley Blankenship 740.701.7231 Description: The committee chair shall be responsible for selecting his/her members for the Legal Issues Committee • The purpose of this committee is to keep the Board of Directors informed of what happens at the OAR and NAR level. • Monthly reports shall be submitted to the liaison and the liaison will bring if to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
Lockbox Task Force Chairperson - Theresa Damron 740.703.3591 Description: The task force chair shall be responsible for selecting his/her task force members for the SUPRA
Lockbox Task Force.
The size of the committee will be determined by the
Chair. • The purpose of the Task Force is to review the current contracts from SUPRA to make sure the correct documents are included in the Association Policies. The Task Force will also make recommendations to the Board of Directors of any areas of the SUPRA contract that might be unclear for future clarification.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of
Directors.
Membership Chairperson - Datha McCoy 740.703.7469 Description: The Membership Committee is comprised of all members of the current Board of Directors. The group coordinates recruitment and welcoming of new members and encourages continuing membership. Responsibilities include: Oversee Association application form revisions, attending the annual New Agent Luncheon, recommend mentoring relationships for new members to learn their profession if necessary, encourage attendance at all Association and Ohio Association of REALTORS® functions and volunteering for committee work
within the Association. • Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
MLS Committee Chairperson - Bill Leib 740.701.1158 Description: The MLS Committee is made up of a broker or their chosen representative from each office within the Scioto Valley Association of REALTORS®. The committee is responsible for making recommendations about MLS activities and multiple listing service program changes to the Board of Directors. MLS is a Standing Committee of the Board of Directors and is governed by the Association Bylaws and MLS Rules and Regulations. • Minutes will be taken by the Association Staff at all MLS meetings and forwarded to the President Elect for proofing and review.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
Nominating Chairperson - Cindy Stevens 740.701.1214 Description: The chair is responsible for selecting his/her members for the Nominating Committee. It is recommended that the group consist of five to seven members as needed to fulfill the duties of the committee. The purpose is to develop a diverse slate of candidates for the yearly open positions of the Board of Directors and to present that slate to the Association membership at the September annual general membership meeting. Each year this slate shall consist of candidates for the following positions: President Elect; Treasurer; Secretary and three Directors plus any other opening(s) as directed by the Board of Directors. • All matters brought before the Nominating Committee shall remain confidential within the group. The final slate of nominees will be presented to the Board of Directors by the July meeting for final approval to allow for the timeline necessary to do a notification to members as directed by the Association Bylaws.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by
December 15, 2009 for presentation to the Board of Directors.
Professional Development Chairperson - Sandra Green 740.649.5976 Description: The chair is responsible for selecting his/her members for the Professional Development Committee. The size of this group will be determined by the Chair to handle the educational activities planned by the Association throughout the year. The A.E. will serve as the liaison for the Association to coordinate the dates and instructors
for any education.
• Among the responsibilities of the committee will be to work with the A.E. to plan the continuing education for the current year for membership (at present the Association will offer the nine (9) hours of core law, ethics and fair housing plus one (1) hour of an elective each year), the four (4) New Membership Orientation quarterly offerings (NMO is alternately offered on the first Saturday or first Tuesday/Wednesday of the second month of each quarter, four times a year), and the quadrennial 2.5 hours of National Association of REALTORS® required ethics due in 2009 by December 31st by each Association
member.
• Professional Development will also be responsible for development and implementation of the new MLS Education Compliance requirements as directed by the Board of Directors to coordinate with the MLS Promatch system. The education will be an initial “information” session for current members and a program to be added to the New Members Orientation and the “non-compliance” training required for members who are in violation of the MLS
Rules and Regulations.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of
Directors.
Professional Standards Chairperson - Judy Conklin 740.703.4254 Description: The Professional Standards Committee is a joint committee of the Scioto Valley Association of REALTORS® and the Greater Portsmouth Board of REALTORS® made up of members selected by both organizations. All matters brought before Professional Standards shall remain strictly confidential and not be discussed outside of the meetings.
• It is the duty of this committee is to interpret the Code of Ethics and make determinations about complaints brought before them. They will take and appropriate action, if needed, on complaints forwarded from the Grievance Committee. Joint Professional Standards will consist of members selected by both Associations that will be trained by the Ohio Association of REALTORS®. The committee will be called into session, as needed, with members selected to
serve on the panel that will not be “in-conflict” with the cases to be heard.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
RPAC Chairperson - Mark Cenci 740.703.0247 Description: RPAC (REALTORS® Political Action Committee) is responsible for all local Association RPAC events held throughout the year and set the Association goal for monies to raise for the year. The size of the group shall be determined by the Chair and will be responsible for planning and holding the annual auction to raise RPAC funds for the Association. All funds are sent to the Ohio Association of REALTORS® to be included with donations made from
dues collected at the beginning of each calendar year. • It is necessary that all activities of the committee be in strict compliance with the National Association of REALTORS® and federal guidelines for political fund raising.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
Scholarship Chairperson - Lon Fout 740.703.4676 Description: The chair is responsible for selecting his/her members for the Scholarship Committee. Funds will be raised for the scholarship award(s) that will be presented to winners determined by the criteria set by the committee and authorized by the Board of Directors. Requirements will be set for publicizing the availability of the award; establish application procedures and selection criteria; reviews applications and selects winners; coordinate the
annual awards ceremony and resulting publicity as set by the group.
• The funds shall be managed by the Chillicothe Ross Foundation which will give the Association the ability to utilize a 501(c)3 status to allow for
tax deductions for donations.
• Monthly reports shall be submitted to the liaison and the liaison will bring it to the Board of Directors. A final report shall be prepared and submitted to the liaison by December 15, 2009 for presentation to the Board of Directors.
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 Last
Updated: August 30, 2010 |
